DELWP’s procurement framework

DELWP’s procurement framework is underpinned by high standards of probity, accountability and flexibility, with a focus on:

Value for moneyThis judgment takes a range of financial and non-financial factors into account,  including the mix of quality, cost and resources; fitness for purpose; total cost of ownership; and risk.
AccountabilityThe Accountable Officer  may conduct procurement activities and reviews to provide value-for-money outcomes.
ProbityProcurement activities and processes are held to high standards of behaviour and actions,, including equity, confidentiality, avoiding conflicts of interest, and upholding consumer/supplier confidence in the integrity of government procurement processes.
ScalabilityThe complexity of a procurement project  is measured against the tendering organisation’s capability to conduct it to achieve a good procurement outcome.

Procurement activity plan

DELWP’s planned procurement activity for at least the next 12-18 months is summarised in the following document.

Guide for suppliers

Suppliers must ensure that they and their employees, workers, representatives, suppliers and subcontractors comply with the standards of conduct set out in the guide and in other contractual obligations to the department.

Overview of Zycus and the ZSN portal

DELWP has recently implemented Zycus as our new source-to-contract system. Zycus is now used at DELWP to manage its procurement sourcing activity including request for quote, request for proposal and request for information, as well as managing contract and supplier information.

ZSN enables suppliers to engage with DELWP through an online portal. Once registered, suppliers are able to respond to DELWP sourcing events and view details of their contracts.

As a ZSN registered supplier, you can:

  • view and update your address and contact information
  • access current contracts and track the progress of contract award/signing
  • engage with DELWP for tendering/ sourcing events

Benefits of ZSN

The benefits of using the ZSN portal include:

  • Improved collaboration: The ZSN portal is a one-stop shop where you can view your existing contract details, engage with DELWP for any current and future business and update your company contact details
  • Improved communication: Submit sourcing responses and communicate with your DELWP buyer via the ZSN portal and the Zycus eForum
  • Reduced errors and Enquiries: Ensure your information stays current and correct, preventing errors or delays in the source-to-contract process

ZSN supplier registration

Before you can access the ZSN portal, you need:

  • an internet connection
  • an internet browser installed on your computer (Google Chrome is the preferred browser)
  • You must self-register as a supplier with the department

Access the DELWP Zycus supplier network self-registration

ZSN portal login

If you have already registered as a supplier on ZSN, access the ZSN portal login page

If you have forgotten your password for ZSN, click the ‘Forgot password?’ link on the sign-in screen to reset your password.

Support documents and further help

The following online support can help you:

If you require additional support or have questions relating to engaging with DELWP via the Zycus Supplier Network (ZSN) portal, your buyer at DELWP will be your first point of contact.

For any technical issues relating to the ZSN, please contact Zycus Support via email at support@zycus.com or access the online help within the ZSN portal.

Tenders

DELWP requests for tenders and expressions of interest for contracts are available from the Buying for Victoria website. Other state government department tenders are also advertised at this site.

Environmental considerations in procurement activity

DELWP is committed to minimising the environmental impact of the goods and services purchased to meet DELWP requirements. DELWP aims to meet this commitment by:

  • Purchasing goods and services that have reduced impacts on the environment, compared with competing goods and services that achieve the same function and value for money outcomes
  • Defining environmental procurement priorities based on assessment of environmental risks and their ability to influence environmental outcomes
  • Considering environmental impact when defining specifications for goods and services
  • Assessing the potential environmental impact of entering into a commercial engagement with a supplier, where appropriate.

Supplier satisfaction survey

To help the State Government and DELWP better understand your experience of the procurement process and identify areas for improvement, we would greatly appreciate your feedback on the procurement process via a short online survey.

The survey should take less than 10 minutes to complete.

The survey is being conducted by ORIMA Research, an independent social research company, on behalf of the Victorian Government Purchasing Board (VGPB). ORIMA Research will treat all your responses, comments and information as strictly confidential. No individual or supplier will be able to be identified from the research results.

Supplier Satisfaction survey

Procurement and ethical employment

DELWP is committed to ensuring that all providers of goods and services to DELWP meet all obligations to their employees under any applicable industrial instruments recognised or registered under the National Workplace Relations System.

More information

Email: procurement@delwp.vic.gov.au

Contact the DELWP Customer Service Centre on 136 186.

Procurement complaints management

To lodge a complaint regarding an aspect of the DELWP procurement process, write to:

Chief Procurement Officer (CPO)
Level 13 - 2 Lonsdale Street, Melbourne

Or email the CPO at procurement@delwp.vic.gov.au.

Complaints will be managed in a consistent, fair and transparent manner in accordance with the process outlined in the framework.

For other types of complaints, please go to DELWP Making a Complaint.

Page last updated: 11/06/21